Privacy Policy

General information

The protection and security of your personal information are very important to us. The website of the Institut für Höhere Studien - Institute for Advanced Studies (IHS) hereinafter referred to as IHS, stores and processes data in line with the General Data Protection Regulation and the Austrian Data Protection Act. By accessing our website you consent to our website accessing and processing your data. If other websites with the ihs.ac.at domain or its subdomains do not state a separate data protection policy, then this declaration also applies to them.

The data collected are not transmitted to third parties.

Name and contact details of the responsible party and their representative

Dr. Martin Kocher, Director

Ralf Böckle, MPA, Secretary General

Institut für Höhere Studien – Institute for Advanced Studies (IHS), Josefstädter Straße 39, 1080 Vienna, Austria

Name and contact details of the data protection officer

Mag. Harald Hutter

Institut für Höhere Studien – Institute for Advanced Studies (IHS), Josefstädter Straße 39, 1080 Vienna, Austria

datenschutz(at)ihs.ac.at

Data that is processed when visiting the website

The following data is automatically stored and processed when you visit our website:

Server logs: Server logs store the IP address of the site visitor along with data on the time and history of page requests, the amount of data transferred, whether the retrieval was successful, the identification of the browser data and operating system used, as well as the website from which it was accessed (in case it was accessed via a link) .This data is collected for system security verification only.

Cookies: Cookies are small text files containing an identifier that are stored on the visitor's computer in order to recognize them. Thus, the information contained in the cookies serve the session control.

Users can regulate the use of cookies via their own browser and delete cookies at any time. If you do not allow cookies, you can still use our website without any restrictions.

Matamo (Piwik): The website uses Matamo, which gathers information on cookies to conduct a statistical analysis of website usage. This involves the collection of usage information, whereby your IP address is immediately anonymized.

Twitter: Functions of the Twitter service are integrated on our sites. These features are provided by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using Twitter and the "Re-Tweet" function, the websites you visit are linked to your Twitter account and shared with other users. This means that the following data can be collected by Twitter, including: Your IP address, browser type, operating system, information about previously visited websites and pages, your location, your wireless service provider, your device information (including device ID and application ID), search terms and cookie information. We would like to point out that we as the provider of the pages are not aware of the content of the transmitted data and their use by Twitter. For more information, please see Twitter’s privacy policy. You can change your privacy settings on Twitter in the account settings.

Data processed for e-services

The e-information services (such as newsletters and invitations) sent out by the IHS will process your name, email address and any other information you have provided (such as areas of interest).

Any information that you provide to us as part of the e-information services registration process (sent by email outside the website, in writing or via the online registration function on the website) will be treated responsibly by our employees and used only to the extent necessary for the purposes outlined.

If you use the online login feature, the Double-Opt-In procedure will be used to ensure that you have actually invoked this function yourself; we will send you an e-mail with a confirmation link and will not send you a newsletter until you have activated the confirmation link. When using the online form, the following information is stored to ensure satisfactory operation:

The IP address of the requesting computer, date and time of access, name and URL of the retrieved file, amount of data transferred, message whether the retrieval was successful, recognition data of the accessing browser and the operating system, website from which the access was made. These data will be deleted after 30 days. In addition, the service (e-service) you have registered for, which information you have provided and whether the registration has been confirmed, will be recorded. For technical reasons, it may be necessary for the Double-Opt-In procedure to retain information about whether a confirmation has been issued for more than 30 days. In this case, the data will be deleted at the latest after one year.

These data will not be transmitted to third parties.

Data processed during events

This section will elaborate on data processed during the course of organizing events, such as public lectures, workshops, conferences and meetings, the data disclosed by the participants (in particular name, electronic contact details, address, telephone number, employer or affiliation, billing and bank details, title and abstract of the presentation/paper/lecture, co-authors, date and place of the event, food intolerances), which are required for the purpose of organizing the event. Data gathered in relation to these events, particularly with regards to third-party services (such as hotel bookings), will only be passed on to the extent necessary for the performance of the service.

As far as it is necessary for the program preparation and promotion of the event, data (in particular names of lecturers, discussants and co-authors, title of the lecture or the submitted writing, date and time) will be published (e.g. on our website).

Data protection in the application process

The IHS will not segregate or differentiate between individuals on the grounds of disability, gender or its expression, sexual orientation, age, social class, national origin, religion, ethnicity or ethnic characteristics, but advocates equality and diversity. We do not require any information from you which cannot be used in accordance with the General Equal Treatment Act under Austrian law or the International Equal Treatment Act.

Declaration of Consent

By submitting your application documents, you agree that the personal data you have provided, such as: First and last name, title, gender, date of birth, nationality, address, marital status, legal employment requirements, completed military service, driver's license, education and professional background, language skills and subject knowledge, position details, availability information, salary expectations and supporting documents (such as CV, cover letter, certificates) is being processed, recorded, stored and kept by the IHS for the purpose of processing your application or for candidate selection. The processing of this personal data takes place exclusively for the purpose of processing the application or the applicant selection.

IHS employees involved in the selection process are obliged to handle and process your data securely. These persons will ensure that the confidentiality of the data is maintained, within the scope of the intended use. Your data will not be transmitted to third parties.

Your data will be kept for the duration of the application process, any subsequent employment and after the application and/or employment, the data will be held for the duration of the respective statutory retention period. If there is no legal justification for storage, the retention period of a rejected application is 7 months. An automatically sent notification to you about the destruction of the data will not occur.

Data that the IHS processes as part of its research activities

The responsible handling of data that is processed as part of research is of great importance to the IHS and its researchers. If data is not anonymized but processed with personal details, this is done only on the basis of legal provisions. If the data are collected directly from those affected, they will be informed about the purpose and use.

Information pursuant to Art. 13 and Art. 14 GDPR

Regardless of the purpose of the processing of data and the manner in which it is processed, the following rights exist within the legal scope:

• The right to know if and what data is being processed.

• The right to rectification.

• The right to erasure.

• The right to restrict processing.

• The right to data portability.

• If data has been transmitted to others, the right to be forgotten.

• If the processing is based on your consent, you have the right to object to our processing of your data and withdraw consent. If you make such an objection, we will cease to process your personal data for this purpose.

• The right to correction.

Please contact dsgvo(at)ihs.ac.at to exercise these rights.

Please note that in order to fulfill your request, we may require proof of your identity in the form of an electronic signature or ID card copy.

Furthermore, you have the right to file a complaint with the Austrian Data Protection Authority, Wickenburggasse 8, 1080 Vienna, Austria, dsb(at)dsb.gv.at.

Changes in our privacy policy

In order to ensure that our privacy policy always complies with current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the privacy policy is changed due to new or revised services and requires an adaptation. If we change our policy, the new privacy policy will take effect the next time you visit our website.

A note on language version

In case of dispute the German language version shall prevail.